Run Your Podcast Like a Media Empire - Without Hiring Anyone

Podtopia Connect: This Plug-and-Play System Turns Your Podcast Into a Guest-Booking Machine in Under 30 Minutes

Sound Familiar?

You started a podcast to share ideas, build authority, and grow your brand. But somewhere along the way, you became a full-time admin.

You're buried in DMs trying to coordinate guest schedules. You're copying and pasting the same emails over and over.

You're juggling spreadsheets that were "temporary" six months ago. You forget to send prep materials. You forget to follow up after episodes go live. Guests fall through the cracks and so do opportunities.

You're spending more time managing your podcast than actually creating content.

And the worst part? You know there's a better way — you just don't have the time to build it yourself.

What if the entire system was already built for you?

7 Automated Tables

6 Done-For-You Email Sequences

Set Up in Under 30 Minutes

Introducing Podtopia Connect.

Podtopia Connect is a complete, done-for-you podcast guest management system built inside Airtable and powered by Make.com automations.

It replaces your scattered spreadsheets, forgotten follow-ups, and manual emails with one centralized system that handles everything — from the moment a guest applies to the day their episode goes live and beyond.

No hiring. No coding. No building from scratch. Just copy the template, plug in your show details, and let the automations do the work.

Built by Podtopia Network, with nearly two decades of media experience behind it.

What's Inside

7 connected tables, guest application intake form, and 6 automated email sequences — all pre-built and ready to go.

Shows

Manage every podcast in one place. Episodes, seasons, and show-level details at a glance.

Appearances

Track every booking from confirmed to recorded to published — nothing slips through.

Contacts

A full guest database with bios, headshots, social links, and communication history.

Sequences

Pre-built email workflows in Make.com that handle outreach, prep, reminders, and follow-ups automatically.

Deals

Monitor sponsorship and monetization opportunities tied to guests and episodes.

Assets

Store and organize your audiograms, reels, show notes, media kits, and episode artwork in one centralized hub.

Ad Type

Categorize ad placements: pre-roll, mid-roll, post-roll, across all your shows.

Research Docs

Auto-generated guest research briefs so you walk into every interview fully prepared.

Plus: Custom Guest Application intake form and

6 fully built Make.com automation scenarios — zero coding required.

Get Up & Running in 3 Simple Steps

1

2

3

Purchase and Copy the Template:

Click the link, duplicate the Airtable base into your workspace, and it's yours.

Plug In Your Show Details:

Swap in your podcast name, branding, and guest info. The structure is already built.

Turn On the Automations:

Import the Make.com blueprints, connect your email, and let the system run.

That's it. No tech headaches. No learning curve. You're live in under 30 minutes.

Choose Your Plan

One-time payment. Lifetime access. No subscriptions.

STARTER

$197

What's Included:

Airtable template with all 7 connected tables.

Custom Guest Application intake form.

6 Make.com automation blueprints (JSON files).

Email swipe files for every automation.
Onboarding walkthrough video.

Get Started

PREMIUM

$497

What's Included:

Everything in Starter, plus:

Podcast Accelerator Course - step-by-step training on launching, growing and monetizing your podcast.

Featured placement in the Podtopia. Insider newsletter - get your show in front of an established audience.

Priority email support.

Go Premium

Both plans include lifetime access and free updates to the template.

Is This For You?

This is for you if.....

You host an interview-based podcast and you're tired of managing guests manually
You run multiple shows and need one system to keep everything organized
You're a podcast manager or agency handling bookings for clients
You know automation would save you hours every week but don't have time to build it yourself
You want a professional guest experience from first contact to post-publish follow-up

If any of that sounds like you, Podtopia Connect was built for your workflow.

Built By Someone Who Actually Does This

KWYR - 2005

Podtopia Network - 2025

Podtopia Connect wasn't built by accident. It was built in the trenches.

Joe Massa has spent over 20 years in media, from radio to podcasting, working with partners like iHeart, Westwood One, Local Radio Networks, Cumulus, Max Media, Crawford Media Group, Scripps News Network, and the Podcast Network Alliance.

This is the exact system used to manage guest workflows across Podtopia Network. Every table, every automation, every email sequence is battle-tested on real shows with real guests, and with real results.

You're not buying a theory. You're buying a system that's already proven.

Frequently Asked Questions

Do I need an Airtable account?

Yes. Airtable has a free tier that works perfectly with this template. You'll duplicate the base into your own workspace — takes about 30 seconds.

Do I need a Make.com account?

Yes, but only to run the automations. Make.com has a free plan that covers basic usage. The JSON blueprints are included so you just import them — no building from scratch. The Airtable template will also work without Make.com, but then you lose the automation.

Is this a subscription or a one-time purchase?

One-time purchase. You pay once and own it forever, including any future updates to the template.

What if I'm not technical?

You don't need to be. The onboarding video walks you through everything step by step. If you can copy a link and fill in a form, you can set this up.

Can I use this for multiple podcasts?

Absolutely. The Shows table is designed to manage multiple podcasts from one base.

What's the difference between Starter and Premium?

Starter gives you the full system — template, forms, automations, and onboarding. Premium adds the Podcast Accelerator course, a featured placement in the Podtopia Insider newsletter, and priority support.

Stop Managing. Start Automating.

Every week that you spend time manually booking guests, sending emails, and chasing follow-ups is a week you're not growing your show.

Podtopia Connect gives you the system. You just press go.

Get Instant Access

One-time payment. Lifetime access. Set up in under 30 minutes.